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Abstract Submission

If I submit an abstract do I have to attend the Congress?

All accepted abstracts will be scheduled in the Scientific Program either as oral presentation or as poster viewing. It is expected that at least one author of the abstract attends the conference either via streaming or at the venue in Barcelona (to present the work and answer questions). Only abstracts of registered participants will be scheduled in the Scientific Program.

I have submitted an abstract, when will I know if it has been accepted?

Notifications both for acceptance and for declinations will be sent to the presenters by the end of May.

How can I make changes to an abstract I have already submitted?

If you wish to make significant changes to your abstract, please, reload it again and send an email to to delete the previous abstract with the subject “DELETE ABSTRACT” and the abstract ID specified on your confirmation email.

If my abstract is accepted, where will it be published?

After the congress, a Book of Abstracts will be posted on the official website. Moreover, your abstract will be featured either on an oral presentation or on a poster displaying.

I would like to delete my abstract. Can you please delete it for me?

Send an email to with the subject “DELETE ABSTRACT” and the abstract ID specified on your confirmation email.

What content is required for an abstract? Is there a word or character limit?

Please review the Abstract Guidelines.

May I include a funding statement in my abstract?

No. Abstracts with funding statements will not be accepted.

May I include tables or figures with my abstract?

Yes. For each abstract, 1 table AND / OR 1 figure may be submitted. Acceptable image file types for tables or figures are .jpg, and .png. Your image must be legible at the maximum printed size of 4 inches x 6 inches with an either vertical or horizontal orientation.

Are table characters added to the count for the abstract body? Is a table or figure assigned a character count?

The suggested maximum size for tables is 8 columns by 12 rows. Table words are not included in the cumulative word count. Only 1 table AND / OR 1 image/figure may be included with an abstract. A table may be uploaded as an image; in fact, we recommend this method for adding a table.

May I insert both a table and a figure?

Yes, you can insert one image AND / OR one table. None of them are mandatory; they are complimentary to the text of the abstract.

May I provide handouts to accompany my poster?

Yes. Authors may prepare handouts for distribution to interested attendees.

Where will be the poster viewing available?

Posters will be available both at the venue in Barcelona (CCIB) and on the streaming platform, so all participants will be able to view this content.

My poster has been selected for an oral presentation, but I have an unavoidable conflict and I will be unable to present my poster. What should I do?

Please ensure that the alternate presenter named in your abstract submission is available and prepared to make the presentation. Alternate presenters must be listed as coauthor on the abstract and must be registered at IHMC 2021. If neither the author nor alternate coauthor is available to present the abstract at the venue due to Covid-19 restrictions, the abstract will have to be presented via streaming.

If my abstract is selected for the poster viewing, do I have to supply an electronic version of it to the venue?

No. All posters will be printed by the Organizers. They will be also available through the online platform.

Language

The oficial language of IHMC Congress is English. All sessions and abstract submissions must be submitted and presented in english.

Covid-19

Will COVID-19 impact the Congress?

The Congress has changed to a hybrid format. It will take place as a live (in-person) event in Barcelona on June 27th, 28th & 29th, 2021, but it will also be possible to attend online if you are not able to travel. The registration is available for both options.

Security measures for a face-to-face attendee

The Organization will enable cleaning, ventilation, and security systems to ensure a safe congress for all attendees according to the measures and recommendations made by the authorities.

Electronic Materials

Will the IHMC 2021 presentations be live broadcasted?

Yes, there will be a live broadcast of the event.

Registration, Invitation Letters and Visa Applications

How do I apply for a visa to visit Spain?

Spain is a member-country of Schengen Area. A Schengen visa is a short-stay visa that allows a person to travel to any members of the Schengen Area, per stays up to 90 days for tourism or business purposes. It enables its holder to enter, freely travel within, and leave the Schengen zone from any of the Schengen member countries. There are no border controls within the Schengen Zone.

Visa regulations depend on your nationality and country of origin. We suggest you contact your local Spanish Consulate for official instructions on the specific visa regulations and application procedures that may apply to you. It is the responsibility of the participant to obtain a visa if required.

Where can I get a Congress invitation letter so that I can apply for a visa?

Invitation letters for visa purposes are available only to registered participants. After having registered, in case you need an invitation letter, email with the subject “Invitation letter for IHMC 2021” and specify your complete name, country and confirmation of registration number. Within a period of no more than 10 working days you will receive your letter on the same email. Please, use the same email for both registration and invitation letter.

Is it possible to send an official invitation letter directly to my local Spanish Consulate?

Unfortunately, we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.

If I am with a commercial company but am planning to attend for my own information and not as a representative of my company, may I buy the academic registration?

Absolutely not. You must still disclose your affiliation with the commercial company.

Please note: Any misleading or falsified information about commercial involvement will be grounds for automatic denial of your application. Any person found to have intentionally submitted false information will receive the following penalties:

  • Loss of IHMC attendance privileges for that year and a minimum of 2 IHMC editions thereafter
  • A possible fine, up to the amount of the registration fee
  • A possible fine to the person’s primary employer or organization, as determined by the IHMC
  • Forfeiture of any registration fees paid
  • Any other penalties determined by the IHMC and the Congress Organizer

If I am a commercial company that wants to sponsor an academic registration for one of my delegates with no direct relation to my company, should I buy the Academic fee or the Industry?

If there is no direct contact between the company and the academic, you might buy the Academic fee.

How can I sign up to recieve the latest updates regarding the Congress?

Join our mailing list to receive all the latest congress news. You can opt out at any time by clicking the “Unsubscribe” link at the bottom of all our newsletters.

Cancellation Policy

Attendees may cancel its registration in accordance with the General Contract Conditions:

All cancellations must either be submitted online. Send an email to with the following subject “Ticket Cancellation” and must be received:

– Before the 31st of March to receive a refund of 80% of the Event fees (the remaining 20% of those fees being retained as a processing fee).

Organiser regrets that cancellations cannot be accepted after the 31st March. No refunds or other credits will be given in respect of attempted cancellations received after this date.

Accommodation

How can I find out information about hotels and their rates for this Congress?

The IHMC 2021 organization is offering Congress participants specially reduced rates for various hotels around the Congress venue. Information, pictures, location and rates are available on the hotel accommodation page.

How can I book my room?

In order to book a room, please click here to book online.

Should I pay in advance?

Two payment options are available for the reservation:

  • The payment of a deposit equivalent to one night´s stay charged to confirm and guarantee your booking, the rest of the stay will be paid at the hotel.
  • The payment of the full amount of your stay in advance.

Will I receive a hotel confirmation?

Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed, and the payment is received.

Can I cancel my hotel booking?

Cancellation deadlines apply for each particular booking request and depend, among other factors, on the service type, the travel supplier, dates of travel etc. For more information, please contact the Hotel Accommodation Department. For more information, please contact .

Congress Venue and Directions

Where is the Congress taking place?

The Congress will take place at the CCIB – Barcelona International Convention Centre. For more information on the venue please visit the Congress venue website.

How do I get from the Airport to the Congress Venue?

Find all the information on how to get to the Congress Venue on the Transport page of this website.

Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?

You can find detailed information about how to get to the venue on the Transport page of this website. For up-to-date tourist information including public transport information and maps, please visit the city’s official website.

CME Credits

Is the Congress CME-accredited?

Once the Scientific Program has been finalized, an application for CME credits will be made to the European Accreditation Council for Continuing Medical Education (EACCME). The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net. Further details will be published on the Congress website as soon as they are available.

How can I claim my CME credits after the Congress?

CME Certificate of Attendance will be available for download after completing an online survey. A link to the survey will be sent to all IHMC assistants who have attended at least 80% of the Congress. Please approach the Registration Desk onsite in case of questions. In case of not attending all the congress, you should claim only those hours of credit that you spent in the educational activity.

How can I claim my CME credits after the Congress?

CME Certificate of Attendance will be available for download after completing an online survey. A link to the survey will be sent to all IHMC assistants who have attended at least 80% of the Congress. Please approach the Registration Desk onsite in case of questions. In case of not attending all the congress, you should claim only those hours of credit that you spent in the educational activity.

CME Certificate of Attendance will be available for download after completing an online survey. A link to the survey will be sent to all IHMC assistants who have attended at least 80% of the Congress. Please approach the Registration Desk onsite in case of questions. In case of not attending all the congress, you should claim only those hours of credit that you spent in the educational activity.

Volunteering

Can I volunteer at the Congress?

Yes, if you are interested in  volunteering at the IHMC Congress 2021 please contact us at and type the subject “VOLUNTEERING”.

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